SaaS Subscription Management

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Anthony Garza
March 1, 2023
SaaS Subscription Management

SaaS Subscription Management: Save Money, Improve Efficiency, and Get Ahead of the Curve

But with so many options out there, it can be hard to manage your subscriptions effectively. Unused and underutilized licenses can quickly eat into your budget, leaving you with less to invest in other areas of your business.

So how can you master SaaS management and get ahead of the curve? In this post, we'll show you how.

What is SaaS?

Let's start with the basics – SaaS stands for "Software-as-a-Service." Essentially, it's a way of delivering software over the internet rather than through traditional installation on local hardware.

Some SaaS applications you might be familiar with include Microsoft Office 365, Salesforce, Dropbox, and Zoom. These tools are hosted on remote servers and can be accessed by users through a web browser or app.

The Benefits of SaaS Subscriptions

SaaS applications have many advantages compared to their on-premise counterparts:

  • Typically much more affordable
  • Offer greater flexibility and scalability, allowing businesses to easily scale up or down depending on their needs. 
  • All maintenance and updates are handled by SaaS providers, freeing up your IT team to focus on other important tasks. 
  • Access your applications from anywhere, making remote work and collaboration easier than ever before. 

These benefits make SaaS subscriptions an attractive option for businesses of all sizes and industries.

The Problem with SaaS Subscriptions

On the other hand, SaaS can also pose some unique challenges. One of the biggest is the problem of managing subscriptions effectively.

Leading research firm Gartner found that businesses are wasting up to 30% of their budgets on unused and underutilized licenses. That's a staggering amount of money that could be invested in other areas of your business.

The problem is that SaaS subscriptions are often managed in a decentralized way. Different teams or departments may be responsible for different tools, and it can be hard to get a clear picture of what you're spending and what you're getting in return.

Strategies for Managing SaaS Subscriptions

So how can you manage your SaaS subscriptions more effectively? Here are some strategies to consider:

  • Centralize management: By consolidating your SaaS subscriptions under one roof, you can get a clear picture of what you're paying for and what you're getting in return. Consider using a SaaS management platform like Talisman to help you track your subscriptions and identify areas where you can save.
  • Prioritize subscriptions: Not all SaaS subscriptions are created equal. Identify which tools are critical to your business and which can be cut or scaled back.
  • Negotiate with vendors: If you're paying for a large number of subscriptions, you may be able to negotiate a better rate with your vendors. Don't be afraid to ask for a discount.
  • Monitor usage: Keep a close eye on how your team is using each SaaS tool. If you notice that a particular tool is going unused, it may be time to cut it from your budget.


SaaS has become an integral part of how businesses operate today.

Mastering SaaS management is crucial for businesses of all sizes that want to save money, improve efficiency, and stay ahead of the curve. While SaaS subscriptions offer great benefits such as affordability, flexibility, and scalability, the problem of managing them effectively can be a huge challenge. 

By centralizing your management, prioritizing your subscriptions, negotiating with vendors, and monitoring usage, you can get a clear picture of what you're spending on SaaS subscriptions and identify areas where you can save. 

 if you want to make the most out of your SaaS subscriptions and applications, it's time to start implementing these strategies and taking control of your SaaS management. Talisman is a platform that centralizes the core pieces of SaaS management and helps you save time and money managing your software.

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